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If you have a CD writer, as soon as you get a few
files (enough to be worthwhile), rename them and copy
them to a CD, then label the CD 'Backups' with the
date on it. Many CDs are 'one time only' writeable,
so it's not worth it to put each file on a CD by
itself (this is one of the *huge* advantages of Zip
drives). One idea might be to save them one-by-one on
a Zip disk, then when it gets full, copy them to a CD
en masse.
If you don't have a CD writer or a Zip drive,
unfortunately, you won't be able to back up a lot
of 'big' download files... the floppy will only hold
about 1 1/2 meg of data. The best solution is to
keep a notebook or a 3x5 card with the name of the
program and where you downloaded it from (the web is
the biggest backup drive in existence), so you can
re-download it if you need to. This is a solution of
last resort since you are at the mercy of someone
else... often files 'disappear' from the web without a
trace, so unless you have a copy, there are no
guarantees you can recover.
Of course, if you don't want to write them down,
you'll have the advantage of starting over with a
hard drive that's *not* full of programs. Believe
me, there are times when I choose not to recover some
programs I've saved... they are simply not worth the
trouble.
That leaves us with one final category of data, that
which is 'yours': you entered it, calculated it,
created it, or got it via email. But once again,
there are two categories: those which will fit on a
floppy disk, and those which will not. For the big
ones, use the Zip drive or CD, or you can use an
online drive (many places offer free space where you
can share pictures with family and friends...of
course, you have to look at their ads, too).
Our other search results:
Now we are finally to the one which will not be the
most common, but will be the most trouble: the little
files. If you save your letters, or notes, or small
files of any nature, you can probably fit 100 of them
on a disk, and I don't need to tell you that it's
going to be a ton of trouble to copy them one-by-one
to a floppy. First of all, you'll miss half, and
secondly, you'll copy a lot of things twice.
The best solution is to make a list of all the file
types you have, like letters, spreadsheets, and the
like (not the file names, just list the types...there
should only be 3 or 4), then be sure when you use a
program (e.g. MS Works), you always save in the same
place (like "My Documents", which is *perfect* for
this sort of thing). When it comes time to back
the data up, simply put a floppy in the drive, then
drag and drop the whole directory to the drive. If
you have all your letters in one directory and all
your spreadsheets in another, they'll still be
separated on the diskette. And if you need to
recover something, it's a breeze to find! Check your
list to make sure you got all the file types, and
you're done!
Now, the most oft-asked question is: "How often should
I make backups?" Unfortunately, there's no 'right
answer'. Can you afford to lose the data? If not,
back it up. How long would it take to recreate it?
If it's a lot of work, back it up. Then every few
months take a moment to think about the programs you
use and what would happen if they were lost.
Making good backups is not a chore, it's a frame of
mind. Remember, just recovering one 'priceless'
picture, file, or program will make all the trouble
worthwhile.
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